Missouri Apostille Document Services

Frequently Asked Questions

What is an Apostille, and why do I need one?

An Apostille is a certificate that authenticates the origin of a public document, for example a birth, marriage or death certificate, a judgment or a notarized document. Apostilles can only be issued for documents issued in one country party to the Apostille Hague Convention and that are to be used in another country, which is also a party to the Hague Convention.

You will need an Apostille if the following apply:

Which countries are members of the Apostille Hague Convention?

Click here to view the apostille member countries

How do I get an Apostille?

You have 2 options to choose from:

  1. You can hire our professional service and have your apostille complete within 24-48 hours.
  2. You can go through the complex government agencies and obtain an apostille by yourself. It is important to note that we do not place the apostille to the documents ourselves. Apostilles are placed by government agencies. A public document can only get appostilled by the relevant Competent Authority of the country that issued the document. In Missouri, it's the Missouri Secretary of State.
How much does an Apostille cost?

Click here to view our current rates.

Do you offer translation services?

No, we do not offer any type of translation service. Some countries will request the document to be translated in their language before being Apostilled.

How are Apostilles affixed to public documents?

An Apostille must be placed directly on the public document itself or on a separate attached page (called an allonge). Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc. If an Apostille is placed on an allonge, the latter can be attached to the underlying public document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc. While all of these means are acceptable under the Convention, Competent Authorities are encouraged to use more secure methods of affixation so as to safeguard the integrity of the Apostille. Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille. You should never detach an Apostille, regardless of whether it's placed directly on the public document or on an allonge!

What are the effects of an Apostille?

An Apostille only certifies the origin of the public document to which it relates: it certifies the authenticity of the signature or seal of the person or authority that signed or sealed the public document and the capacity in which this was done. An Apostille does not certify the content of the public document to which it relates. Apostilles are not grants of authority and do not give any additional weight to the content of underlying documents. An Apostille may never be used for the recognition of a document in the country where that document was issued - Apostilles are strictly for use of public documents abroad. It is up to the country where the Apostille is to be used to decide how much weight to give to the underlying public document. An Apostille only certifies the origin of the public document to which it relates, never the content of that document.

Do I need anything to show my document is genuine?

No. An Apostille issued by the relevant Competent Authority is all that is required to establish that a signature or seal on a public document is genuine and to establish the capacity of the person or authority that signed or sealed the public document. If the Convention applies, an Apostille is the only formality that is required to establish the origin of the public document – no additional requirement may be imposed to authenticate the origin of the public document.

What documents can you obtain an Apostille on?

We can only accept documents which are of Missouri origin. This means Missouri-issued Birth, Marriage, Death and Divorce documents, as well as documents which have been notarized by a Missouri Notary Public. If your document is from another state or country, we cannot accept it.

The Missouri Secretary of State authenticates signatures only on documents issued in the State of Missouri signed by a notary public or the following public officials and their deputies:

Can you review my documents before I send it to you?

Yes, you can scan your documents and email us a copy for review.

Why should my documents be reviewed before I send them to you?

Not all documents can be accepted for an Apostille. Allowing us to view the documents via email first helps us to determine if the Birth Certificate, Marriage Certificate or other document you have will be approved for the Apostille process. We will then call you and answer any specific questions you may have about the document.

Do I need to come in person to your office?

You do not need to come to our office, if you live far or are unable to travel. We suggest you send us your documents by FedEx, UPS or Priority/Express Mail from the United States Postal Service for security purposes and always get a tracking number.

Can I Wait for the Apostille to be completed?

It takes a minimum of 1-2 business days for your Apostille to be completed. Please be sure you don't wait until the last minute to submit your documents. The Missouri Secretary of State office is only open weekdays and closed on weekends and holidays.

Can I submit a photocopy of my Birth Certificate?

We must be given a certified copy signed by the State Registrar. No photocopy of vital records is allowed.

What forms of payment is acceptable?

We accept cash, money orders, certified bank checks, paypal, credit cards and checks. If you make payment with a personal or business check, there may be a 7 business day hold time for clearing of funds. For faster processing time please pay online with a credit card.

How do I check the status processing of my documents after I submit them?

Call us anytime!